Privacy Policy – Dental Staff School of Tennessee

Dental Staff School of Tennessee

https://dentalstaffschooltn.com

Effective Date: February 12, 2026

1. Introduction

Dental Staff School of Tennessee (“DSSTN,” “we,” “us,” or “our”) is committed to protecting the privacy and security of your personal information. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our website at https://dentalstaffschooltn.com (the “Site”), interact with our advertisements or social media pages, submit information through any of our online or offline forms, opt in to receive communications from us, or otherwise engage with our services.

DSSTN is a postsecondary educational institution authorized by the Tennessee Higher Education Commission (THEC) and approved by the Tennessee Board of Dentistry, located at 115 Penn Warren Drive, Brentwood, TN 37027.

By accessing or using our Site, submitting any form, or opting in to receive communications from us, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access the Site or submit any personal information to us.

2. Information We Collect

2.1 Personal Information You Provide Directly

We may collect the following categories of personal information when you voluntarily provide it to us through website forms, registration forms, contact forms, landing pages, advertisements, phone calls, text messages, emails, or in-person interactions:

Full name (first and last)
Email address
Phone number (including mobile/cellular phone number)
Mailing address or physical address
Date of birth
Employment history and educational background
Financial information related to tuition payment and financing (e.g., payment method details processed through secure third-party processors)
Any other information you voluntarily provide in form submissions, messages, or communications

2.2 Information Collected Automatically

When you visit our Site, we may automatically collect certain information about your device and browsing activity, including:

IP address and approximate geolocation
Browser type and version
Operating system
Referring URLs and pages visited on our Site
Date and time of your visit and time spent on pages
Device identifiers and mobile device information
Cookies, pixels, web beacons, and similar tracking technologies (see Section 8 below)

2.3 Information from Third-Party Sources

We may receive information about you from third-party sources, including:

Advertising platforms (e.g., Meta/Facebook, Google Ads, TikTok) when you interact with our advertisements or submit lead forms
Analytics providers (e.g., Google Analytics)
Social media platforms when you interact with our social media pages or content
Third-party lead generation or referral partners
Government agencies related to WIOA, SNAP, or SKILL UP program eligibility verification

3. How We Use Your Information

We use the information we collect for the following purposes:

To process your registration or enrollment in our Registered Dental Assisting (RDA) course, continuing education courses, or other programs
To communicate with you regarding course schedules, enrollment status, program updates, and administrative matters
To send you marketing and promotional communications via email, SMS/text message, phone call, or direct mail, where you have provided consent or where otherwise permitted by law
To respond to your inquiries and provide customer support
To process tuition payments and manage financing arrangements
To comply with legal and regulatory obligations, including reporting requirements to THEC and the Tennessee Board of Dentistry
To improve our Site, services, and educational programs
To personalize your experience and deliver content and advertisements relevant to your interests
To protect against fraud, unauthorized transactions, and other liabilities
To enforce our Terms of Service and other agreements

4. SMS/Text Message Communications

This section describes our practices regarding SMS/text message communications in compliance with the Telephone Consumer Protection Act (TCPA) and applicable Federal Communications Commission (FCC) regulations.

4.1 Consent to Receive Text Messages

By providing your mobile phone number and opting in through any of the following methods, you expressly consent to receive autodialed or pre-recorded SMS/text messages from Dental Staff School of Tennessee at the mobile number you provided:

Submitting a form on our website, landing page, or advertisement that includes SMS opt-in consent language
Texting a keyword (e.g., “ENROLL,” “INFO,” or similar) to our designated short code or phone number
Verbally consenting during an in-person visit, phone call, or event
Checking an opt-in checkbox on a registration, inquiry, or contact form
Submitting a lead form through a social media advertisement (e.g., Facebook/Meta Lead Ad, Google Ad form)

4.2 Types of Messages

Messages may include, but are not limited to:

Course information and enrollment reminders
Appointment and class schedule confirmations and reminders
Promotional offers, event invitations, and program updates
Administrative and transactional messages related to your enrollment
Responses to your inquiries

4.3 Message Frequency and Charges

Message frequency may vary depending on your interactions with us and the nature of your inquiry or enrollment status. You may receive up to approximately 10 messages per month, though this number may be higher during enrollment periods or in response to your direct inquiries.

Message and data rates may apply depending on your mobile carrier and service plan. Dental Staff School of Tennessee is not responsible for any charges imposed by your wireless carrier.

4.4 Opt-Out of Text Messages

You may opt out of receiving SMS/text messages from us at any time by any of the following methods:

Replying STOP, QUIT, END, CANCEL, OPT OUT, REVOKE, or UNSUBSCRIBE to any text message you receive from us
Sending a text message with the word STOP to 615-707-2513
Contacting us directly by phone at 615-707-2513 or by email at info@dentalstaffschooltn.com
Submitting a written request to: Dental Staff School of Tennessee, 115 Penn Warren Drive, Brentwood, TN 37027
Using any other reasonable method to communicate your desire to stop receiving text messages

Upon receiving your opt-out request, we will process it promptly and within no more than twenty-four (24) hours. You will receive a single confirmation message acknowledging your opt-out, which will contain no promotional content. After opting out, you will receive no further text messages from us unless you re-subscribe.

Opting out of marketing text messages will not affect transactional or informational messages directly related to an active enrollment, such as class schedule changes or emergency notifications, unless you specifically request to stop all messages.

4.5 Help and Support

For assistance with text messaging, reply HELP to any message received from us, call us at 615-707-2513, or email info@dentalstaffschooltn.com.

4.6 Consent Not Required for Purchase

Your consent to receive SMS/text messages is not a condition of purchasing any goods or services, enrolling in any program, or receiving any other benefit from Dental Staff School of Tennessee. You may choose to opt out at any time without affecting your enrollment status or eligibility for our programs.

4.7 No Sharing of SMS Consent or Data

We do not sell, rent, loan, trade, lease, or otherwise share or transfer your mobile phone number, SMS consent information, or opt-in data with any third party for the purpose of enabling third-party marketing via SMS or text message. Your SMS consent and data will only be shared with third-party service providers who assist us in delivering text messages (e.g., SMS platform providers), and such providers are contractually obligated to use your information solely for the purpose of delivering messages on our behalf.

5. Email Communications

5.1 Consent to Receive Emails

By providing your email address through any form submission, registration, advertisement, or direct communication, and where applicable by affirmatively opting in, you consent to receive commercial and informational email communications from Dental Staff School of Tennessee. These emails may include promotional content, course information, enrollment opportunities, newsletters, event invitations, and administrative communications.

5.2 CAN-SPAM Act Compliance

All commercial email communications sent by DSSTN comply with the Controlling the Assault of Non-Solicited Pornography and Marketing Act of 2003 (CAN-SPAM Act). Each commercial email we send will:

Clearly identify Dental Staff School of Tennessee as the sender
Include an accurate and non-deceptive subject line
Identify the message as an advertisement or solicitation where required
Include our valid physical postal address: 115 Penn Warren Drive, Brentwood, TN 37027
Include a clear and conspicuous mechanism to opt out of future commercial emails (unsubscribe link)

5.3 Opt-Out of Email Communications

You may opt out of receiving commercial email communications at any time by:

Clicking the “Unsubscribe” link included at the bottom of any commercial email
Sending an email to info@dentalstaffschooltn.com with “Unsubscribe” in the subject line
Contacting us by phone at 615-707-2513 or by mail at our physical address

We will process your opt-out request within ten (10) business days as required by the CAN-SPAM Act. Please note that opting out of commercial emails will not prevent you from receiving transactional or administrative emails related to an active enrollment (e.g., class schedule updates, payment confirmations, or certificate delivery).

6. Advertising, Lead Forms, and Third-Party Platforms

We may run advertisements on third-party platforms including, but not limited to, Meta (Facebook and Instagram), Google (Search, Display, and YouTube), TikTok, and other social media or search platforms. When you interact with our advertisements, you may be directed to our website or to a platform-hosted lead form.

6.1 Lead Form Data Collection

When you submit a lead form (whether hosted on our website or on a third-party advertising platform), the information you provide—including your name, email address, phone number, and any other requested details—will be transmitted to Dental Staff School of Tennessee. By submitting a lead form, you consent to our collection and use of that information as described in this Privacy Policy.

6.2 SMS and Email Opt-In via Advertising

Certain lead forms and landing pages associated with our advertisements may include opt-in consent language for SMS/text messages and/or email communications. If you check an opt-in box, submit a form containing opt-in language, or otherwise affirmatively consent through an advertising lead form, you are providing your prior express written consent to receive the communications described in the opt-in language, including marketing and promotional messages.

The specific consent language will be displayed clearly on the form at the time of submission and may include disclosures such as:

“By submitting this form, you consent to receive SMS/text messages and emails from Dental Staff School of Tennessee at the phone number and email address provided. Message frequency may vary. Message and data rates may apply. Reply STOP to opt out of text messages at any time. This consent is not a condition of enrollment.”

6.3 Tracking Pixels and Advertising Cookies

Our Site and advertisements may use tracking pixels, cookies, and similar technologies provided by third-party advertising platforms (e.g., Meta Pixel, Google Ads conversion tracking, Google Analytics) to measure the effectiveness of our advertisements, to retarget visitors with relevant content, and to optimize our advertising campaigns. See Section 8 (Cookies and Tracking Technologies) for more information.

7. Sharing and Disclosure of Your Information

We do not sell your personal information to third parties for their own independent marketing purposes. We may share your information in the following circumstances:

Service Providers: We may share information with trusted third-party vendors who assist in operating our business, including SMS and email marketing platforms, payment processors, website hosting providers, customer relationship management (CRM) systems, and analytics providers. These service providers are contractually obligated to use your information only as necessary to perform services on our behalf and to maintain its confidentiality.
Legal Compliance: We may disclose your information when required by law, subpoena, court order, or governmental regulation, or when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.
Regulatory and Accreditation Bodies: We may share student information with the Tennessee Higher Education Commission (THEC), the Tennessee Board of Dentistry, or other regulatory or accreditation bodies as required by law or as a condition of our authorization to operate.
Government Funding Programs: If you are enrolled through WIOA, SNAP, or SKILL UP funding, we may share relevant information with the administering government agencies as required by the terms of those programs.
Business Transfers: In the event of a merger, acquisition, reorganization, or sale of all or a portion of our assets, your personal information may be transferred to the acquiring entity, subject to applicable privacy laws.

8. Cookies and Tracking Technologies

Our Site uses cookies and similar tracking technologies to enhance your browsing experience, analyze site traffic, and support our marketing efforts. The types of cookies we use include:

Essential Cookies: Necessary for basic site functionality, such as navigation and form submissions.
Analytics Cookies: Used to understand how visitors interact with our Site (e.g., Google Analytics). These cookies collect aggregated, anonymous data about page views, traffic sources, and user behavior.
Advertising/Marketing Cookies: Used by third-party advertising platforms (e.g., Meta Pixel, Google Ads tags) to track ad performance, retarget visitors, and deliver relevant advertising content.

You may manage or disable cookies through your browser settings. Please note that disabling certain cookies may limit the functionality of our Site. For more information about how Google uses data collected through its services, visit Google’s privacy policy page.

9. Data Security

We implement reasonable administrative, technical, and physical security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include, but are not limited to, encrypted data transmission (SSL/TLS), secure hosting environments, access controls, and regular security assessments.

However, no method of transmission over the Internet or method of electronic storage is completely secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

10. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Factors we consider in determining retention periods include:

The duration of your relationship with us (e.g., enrollment, inquiry, communication history)
Legal, regulatory, and accreditation requirements (e.g., THEC student records retention requirements)
Statute of limitations for potential legal claims
Business operational needs

Consent records for SMS and email opt-ins are retained for a minimum of five (5) years from the date of consent or the date of last communication, whichever is later, to document compliance with the TCPA and CAN-SPAM Act.

11. Your Privacy Rights

11.1 Tennessee Information Protection Act (TIPA)

If you are a Tennessee resident and if the Tennessee Information Protection Act (TIPA) applies to our processing of your personal information, you may have the following rights:

Right to Confirm and Access: You may confirm whether we are processing your personal information and request access to such data.
Right to Correct: You may request correction of inaccuracies in your personal information.
Right to Delete: You may request deletion of your personal information, subject to certain exceptions.
Right to Data Portability: You may request a copy of your personal information in a portable, readily usable format.
Right to Opt Out: You may opt out of the processing of your personal information for purposes of targeted advertising, the sale of personal information, or profiling.

To exercise any of these rights, please contact us using the information in Section 14 below. We will respond to verified consumer requests within forty-five (45) days.

11.2 Other State Privacy Rights

Residents of other states with comprehensive privacy laws (such as California, Virginia, Colorado, Connecticut, and others) may have additional rights under their respective state privacy laws. Please contact us to inquire about the rights available to you based on your state of residence.

12. Children’s Privacy

Our Site and services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16 years of age. If we become aware that we have inadvertently collected personal information from a child under 16, we will take prompt steps to delete such information. If you believe we may have collected information from a child under 16, please contact us immediately using the information provided in Section 14.

13. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. When we make material changes, we will update the “Effective Date” at the top of this document and, where appropriate, notify you by email or by posting a prominent notice on our Site. Your continued use of our Site or services after the posting of changes constitutes your acceptance of such changes.

We encourage you to review this Privacy Policy periodically for any updates.

14. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Dental Staff School of Tennessee

Mailing Address: 115 Penn Warren Drive, Brentwood, TN 37027

Phone: 615-707-2513

Email: info@dentalstaffschooltn.com

Website: https://dentalstaffschooltn.com